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Tender Details
- Country: United Kingdom
- Summary: Provision of Non-Uk Jurisdiction Criminal Record Checks
- GBT Ref No: 52948833
- Deadline: 28 May 2021
- Competition: ICB
- Financier: Other Funding Agencies
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: MAG HQ HR 21 01
- Purchaser's Detail :
- Description :
- Request for proposals are invited for Provision of Non-Uk Jurisdiction Criminal Record Checks MAG states that its UK based and international staff (those staff contracted through our UK based Head Office) will be subject to a criminal records check on appointment, and are required to repeat this every three years. In order to achieve this, MAG will review the nationality, residential status and work history of an individual to decide the locations that will be included in a criminal records check. For the check on appointment, MAG aims to check their country of nationality, country of normal domicile and any country that they have worked or been otherwise present in for more than 6 months in the last six years. For the repeat check for the employee (3 years after appointment), MAG will check country of nationality and country of normal domicile. Checks within a country that they have worked for MAG in are not required. MAG is seeking a third-party provider to partner with, in order to perform these checks outside of the UK jurisdiction. Checks within the UK may be through the supplier-s system, or may be through the UK Government portal, depending on ease of use, cost differential etc. Staff information: MAG employs c. 88 staff attached to its UK head office. It is anticipated that these staff will normally only require a UK based check, however there may be occasions there an individual has lived/worked outside of the UK in the last 6 years, and a non-UK jurisdiction check may be required. There may also be occasions where an individual is recruited as a ‘remote- worker and would be outside of the UK. MAG also employs 167 ‘international- staff, to work in our overseas programmes. Of these 167 staff, 39 are British. We would anticipate however that many of these 39 British staff would have worked outside of the UK for more than six months in the last six years in one or two jurisdictions. For the other 128 staff, we would anticipate that they would have also worked in one or two jurisdictions for at least six months in the last six years, but also require a check in their home country. Around 75% of our existing staff will need checks. The other 25% have already been through the process using an interim measure. Existing staff will require checks in their country of nationality and normal country of domicile (if different). Other locations may also be required. Checks within a country that they have worked for MAG in are not required. MAG defines safeguarding as a framework and set of measures that are intended to safeguard everyone who works in, or comes into contact with, the organisation. The scope of this includes behaviour or any act that involves one person using their power or influence over another person; ensuring staff, operations and programmes do no harm to children and vulnerable adults, or expose them to abuse or exploitation, and includes protecting staff from inappropriate behaviour such as bullying and all forms of harassment. Safeguarding therefore includes measures which: establish safe and respectful workplaces which are free from harassment, abuse, and discrimination, ensure the safety and protection of groups, including children and vulnerable adults, with whom the organisation is in contact ensure high levels of trust in MAG-s reputation for good governance, accountability and sound management by preventing, addressing and learning from instances of wrongdoing. Protection of Children and Vulnerable Adults Policy: It-s recognised that during the course of their work, MAG representatives may come into contact with children and vulnerable adults. MAG is committed to safeguarding these individuals from harm. Any form of abuse towards children or vulnerable adults by MAG representatives or other parties will not be tolerated. The Protection of Children and Vulnerable Adults Policy recognises that all MAG representatives have a duty of care to protect children and vulnerable adults from harm. We have measures in place to prevent and minimise the risk of abuse, protect staff and safeguard the reputation of the organisation. We will meet its commitment to protect children and vulnerable individuals from abuse through Awareness, Prevention, Reporting and Responding. This policy creates a strict obligation on all staff to report any concerns they may have which involve children and/or vulnerable adults. Anyone who is found to have deliberately or accidentally withheld information or prevented full and thorough reporting to have taken place could face disciplinary action. This policy was updated in 2018, with the new version implemented in February 2018. Training on it is currently being provided to all staff, across the organisation. Dignity at Work Policy: All staff should be free to carry out their work with dignity and respect in an environment that is free from discrimination, intimidation, harassment and bullying. In this policy, MAG sets out that it will take a zero-tolerance approach to any behaviours which compromise these basic rights. This policy was updated in 2018, with the new version implemented in April 2018. Training on it is currently being provided to all staff, across the organisation. Procurement Policy (Transparency in Supply Chains (TISC) clause): We are committed to ensuring that all procurement activities adhere to the principles of value for money, transparency and fair and open competition. We will not trade with any suppliers which we have good reason to believe exploit people. Our procurement policy is clear that suppliers must comply with local laws and regulations and that all procurement activities are in accordance with MAG-s Ethical Statement and Financial Crime Policy. MAG-s Supplier Registration Questionnaire is used to identify any companies who do not meet our Code of Conduct for Suppliers and Ethics which includes the requirement to pay fair wages and the requirements to provide working conditions which are safe and hygienic and free from harsh or inhumane treatment. These standards are in line with the principles and values of the Inter Agency Procurement Group (IAPG) and specifically with the Suppliers- Code of Conduct for IAPG Agencies: http://www.iapg.org.uk/vendors/. Ethical Statement: This protects MAG from engagement in relationships that have the potential to have severe negative impact on our perceived or actual integrity or reputation. Such relationships are those which we judge to be in conflict with our achievement, fulfilment or adherence to our stated vision, mission and values and the activities which institutions and individuals fund MAG to undertake. We take reasonable steps to undertake due diligence on providers of services and individuals and organisations providing financial and in-kind support. The Statement sets out our minimum ethical expectations of clients, suppliers, investors, companies, organisational and individual donors. We ensure reasonable due diligence steps to satisfy ourselves that each partnership complies with our Ethical Statement. Training: In addition to the training on the MAG Safeguarding Framework, which is currently being delivered to all current staff in their local language as part of the implementation of our revised and updated Safeguarding Framework, as part of a comprehensive induction process, all new staff are given training on MAG policies and procedures, and are required to sign up to the Policy on Personal Conduct. Future Developments During the period from July 2018 to June 2019, MAG plans to further develop its approach toward combating modern slavery. Our plans for this period include: Reviewing and updating our Equal Opportunities Policy Reviewing and updating our Grievance Policy and Procedure Reviewing and updating our Recruitment Policy and Framework Providing further and ongoing training to our HQ and international managers on recruitment and Safeguarding Continuing the implementation of, and training on, our updated Safeguarding Framework for all staff globally. In addition to these commitments, due to high profile reports about historical failings within the INGO sector, the Board and Global Leadership Team have agreed on the need to ensure that MAG is genuinely building a safeguarding culture and meeting the highest standards in this area. We have therefore commissioned an external review of MAG-s policies and procedures by independent safeguarding experts. The Independent Safeguarding Review will assess current culture and practices. It will do this with a view to strengthening the framework and ensuring that a safeguarding environment of the highest standard is in place. The review will cover the policies that are included in MAG-s Safeguarding Framework, and engage with staff and communities, through a range of opportunities to determine how safeguarding is working in practice and how this can be strengthened. The objectives of the independent review are to: Assess levels of awareness, understanding, attitudes and approaches towards safeguarding in the past and at present. Recommend how MAG can build a culture which sets and adheres to the highest standards of awareness, behaviour, investigation and sanction as well as documentation with respect to safeguarding across the organisation. Recommend how MAG amends its processes and procedures immediately and over the longer term, whilst taking into account other sector wide (humanitarian development sector) and sector specific (HMA/AMD) initiatives. In the event of specific unreported incidents being identified, recommend whether further investigation is required and to make recommendations to MAG management. The review will be completed by September 2018 and its recommendations will form a key part of our workplan in this area through 2019. Our Commitment This statement is made pursuant to sect
- Documents :
Purchaser : MAG (THE MINES ADVISORY GROUP)
Suite 3A, South Central, 11 Peter Street, Manchester, M2 5QR,
T: +44 (0) 161 236 4311
F: +44 (0) 161 236 6244
Email :info@maginternational.org
URL :https://www.maginternational.org/contact-us/
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